The platform

Everything a school runs, in one system.

BriteEducation ERP covers admissions through to alumni — records, fees, teaching, assessment, staff, library and assets on a single database. Every capability below is built. The full map is here so you can check it against what your school actually needs.
10
Modules
54
Capabilities in general release
1
Database behind all of it
edu.britelink.io / finance

Finance overview

1 April – 30 June 2026

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Fees collected

$284,910

+18.4%

Enrolled students

1,248

+96

Outstanding

$31,420

-24.1%

Collections this term

$284,910

Recent payments

  • MT. MoyoEcoCash$420.00
  • CR. ChikafuInnBucks$380.00
  • SN. SibandaSwipe$610.00
  • DK. DubeBank transfer$295.00

01

Admissions & Applications

Take applications online, move them through review, and turn an accepted applicant into an enrolled student without re-typing anything.

For Registrars and front office

  • Online application forms

    Live

    Families apply from a phone. Documents attach to the application instead of arriving in a folder.

  • Application tracking

    Live

    Applicants follow their own status with a reference number, which stops the phone calls asking where things stand.

  • Status history and audit

    Live

    Every status change is stamped with who moved it and when.

  • Application fees

    Live

    Charge and reconcile application fees against the same ledger as school fees.

  • Accept to enrolled in one step

    Live

    An accepted application becomes a student record with a registration number, no re-keying.

02

Student Information System

One record per student that holds the whole history — from the application that started it to the certificate at the end.

For Registry, heads of department, class teachers

  • Student profiles and registration numbers

    Live

    Automatic registration numbering to your school's own format, with the full profile attached.

  • Programmes, levels and semesters

    Live

    Model your structure as it is: programmes, levels, intakes and terms.

  • Semester and course registration

    Live

    Register students per term and per course, with the offerings your school actually runs.

  • Attendance

    Live

    Daily and per-class attendance against the student record.

  • Academic qualifications and documents

    Live

    Prior qualifications and supporting files stored on the profile.

  • Certificates

    Live

    Issue and track completion certificates from the same record.

03

Finance & Fee Management

The module schools buy first. Invoice fees, take money the way families actually pay, and close the books with a full audit trail.

For Bursars, cashiers and the board

  • EcoCash, InnBucks, swipe and bank transfer

    Live

    Collect on the rails families already use and reconcile automatically.

  • Cashier desk and receipting

    Live

    Take a payment at the desk, print the receipt, and have it hit the ledger immediately.

  • Student statements and receivables

    Live

    Per-student financial statements and a live receivables position for the whole school.

  • Income statement, balance sheet, cash flow

    Live

    Real accounting reports, not a spreadsheet export — ready for the board and the auditor.

  • Audit trails

    Live

    Every transaction traceable to the person who entered it.

  • Expense and category tracking

    Live

    Categorised expenses so the cost side is as clear as the income side.

  • Multi-currency ledgers

    Live

    Hold and report in more than one currency, which Zimbabwean schools cannot avoid.

04

E-Learning & Assignments

Deliver the course, set the work, mark it, and see who is actually keeping up — attached to the same student record as fees and attendance.

For Teachers and students

  • Courses and chapters

    Live

    Structure a subject into chapters with materials, sequenced the way you teach it.

  • Video lessons

    Live

    Hosted video streaming built for low bandwidth, so a lesson plays on a phone.

  • Question banks and quizzes

    Live

    Reusable questions with answer options, assembled into assessments.

  • Progress tracking

    Live

    Per-student progress through each chapter, visible to the teacher.

  • Assignment submission and marking

    Live

    Students submit online, teachers mark in place, and the grade flows to the gradebook.

  • Plagiarism and similarity checks

    Early access

    Flag submissions that match each other or known sources before marking.

05

Examinations & Proctoring

Run assessment online without losing the integrity of the paper — scheduled sittings, supervised remotely, with the candidate at the desk verified as the student enrolled.

For Exam officers and heads

  • Online assessments

    Live

    Timed assessments built from the question bank, sat in the browser.

  • Results and report cards

    Live

    Marks recorded against the student record and published as report cards.

  • Exam sittings and seating

    Live

    Schedule sittings, allocate candidates, and produce attendance registers.

  • Remote proctoring

    Live

    Supervise a sitting remotely with session monitoring and flagged events for review.

  • Biometric candidate verification

    Live

    Confirm the candidate at the desk is the enrolled student, using biometric identity checks at sign-in.

  • Lockdown assessment mode

    Live

    Restrict the exam session so candidates cannot move between applications mid-paper.

06

Library Management

A working library system: what the school owns, who has it, when it is due back, and what it is worth.

For Librarians, students and staff

  • Searchable catalogue

    Live

    Students browse and search the collection by title, author and category.

  • Accessioning and cataloguing

    Live

    Register each copy with its accession number, class mark and condition.

  • Lending and returns

    Live

    Issue and return against the student record, with limits per borrower type.

  • Overdue tracking and fines

    Live

    Automatic overdue notices, with fines posted to the student's fee account.

  • Reservations and holds

    Live

    Queue for a title that is out and get notified when it returns.

  • Stock take and loss reporting

    Live

    Annual stock take with a written-off and missing report for the board.

  • Digital resources

    Live

    Link e-books and past papers alongside the physical collection.

07

HR & Payroll

Staff are the school's largest cost. Run them on the same system as everything else.

For HR and school administration

  • Employee records and departments

    Live

    Staff profiles, departments and reporting lines in one register.

  • Payroll runs

    Live

    Process payroll per period with compensation held against each employee.

  • Jobs and contracts

    Live

    Positions, contract terms and employment status tracked.

  • Performance reviews

    Live

    Review periods and recorded performance against each member of staff.

  • Tasks and projects

    Live

    Assign work to staff and track it to completion across departments.

  • Leave management

    Live

    Leave requests, approvals and balances that feed the payroll run.

08

Parent & Student Communication

Reach every family on the channel they already use, from the system that knows what they owe and how their child is doing.

For Front office, heads and families

  • Broadcasts

    Live

    Message the whole school, one programme, or one class from a single screen.

  • Fee notices and reminders

    Live

    Automatic notices driven by the balance, not by someone remembering.

  • In-app notifications

    Live

    Alerts for staff and students against their own accounts.

  • Report card delivery

    Live

    Publish results to families digitally at end of term.

  • Two-way parent messaging

    Live

    Let families reply and route the response to the right department.

09

Assets & Operations

Know what the school owns, what it cost, what it is worth now, and what needs servicing.

For Operations, procurement and finance

  • Asset register

    Live

    Every asset recorded with purchase detail and the department holding it.

  • Depreciation

    Live

    Carrying value tracked over time and reflected in the accounts.

  • Expense management

    Live

    Categorised spend with attachments for the paper trail.

  • Maintenance schedules

    Early access

    Planned servicing with reminders before something fails mid-term.

  • Procurement requests

    Early access

    Departmental requests routed for approval against budget.

10

Analytics & Reporting

The questions a board actually asks, answerable in the room rather than after a week of spreadsheet work.

For Heads, boards and investors

  • Finance dashboards

    Live

    Collections, receivables and cash position, live rather than month-end.

  • Enrolment reporting

    Live

    Numbers by programme, level and intake, with the trend across terms.

  • Academic performance reporting

    Live

    Results across cohorts, subjects and teachers.

  • Audit-ready exports

    Live

    Export to Excel and PDF in the formats auditors and ministries expect.

  • Board pack generation

    Early access

    One scheduled document assembling the reports a board meeting needs.

Underneath all of it

Built for schools that lose power, not just for demos.

The modules matter less than whether the system holds up on a Monday morning in a school with one shared connection.

Works when the internet does not

The desktop application keeps the school running through an outage and syncs when connectivity returns.

Cloud or on your own server

Run it hosted, or inside the school if your board wants the data on site.

Role-based access

A bursar sees finance, a teacher sees their classes, a head sees everything. Nobody sees what they should not.

Audit trail on every record

Who changed what, and when — across finance, records and results.

Early access

Some of it runs in sandbox first.

Everything on this page is built. A small number of capabilities are marked Early access: they run in a sandbox with a selected group of schools before general release, so the first institutions using them shape how they work.

  • Live means it is in general release, on every plan that includes it.
  • Early access means it is running, with a limited group of schools first.
  • Sandbox schools get the capability at no extra charge during the release.

If something in early access is what you need most, say so on the demo call — that is usually how a school gets added to the sandbox group.

See the modules your school would actually use.

We will walk the ones that matter to you, on your own numbers, and be straight about the rest.

School Management Features — SIS, Finance, E-Learning & HR | BriteEducation ERP